How do I set up Cost Centres?

Assigning bulk budgets

Noah Reid avatar
Written by Noah Reid
Updated over a week ago

Cost Centres will allow program administrators to assign access to team funds via a cost centre budget. By assigning budgets on the cost centre level, team members will be tethered to a cost centre budget instead of an individual budget. This budget can be used by a single member or shared amongst other privileged members of the cost centre.

Example: Tao, Alex and Imram are assigned to the Sales cost centre. The Sales cost centre budget is $300 per month.

All cost centres are withdrawn from the team funds. To prevent an individual from spending all $300 from their cost centre within a month, all team members from this cost centre are restricted by individual monthly budgets of $100. At the end of the month, all budgets will expire and renew.

Set up Cost Centres

  1. Navigate to Teams > Manage Funds > Set up Cost Centre Budgets. Here, you will be guided through downloading and submitting a CSV.

  2. Your team just needs to decide a formula for setting cost centre budgets (e.g. # employees in cost centre).

  3. Re-upload a list to override Cost Centre settings.

Customize Permissions

Privileged users may use budgets from their own Cost Centre or another Cost Centre. This may be useful for Managers who are responsible for sending gifts on behalf of various departments.

Navigate to Teams > Manage Members > your desired member. Navigate to Cost Centre ID (CC) and click on Customize. The drop down menu will adjust which CC they use to send gifts from:

  • Member CC only: Team Members can only send gifts from their own assigned Cost Centres

  • Any CC managed by Member: Team Members may send gifts from all Cost Centres below them. This will require you to set up a Reporting Structure.

  • Any CC in the Team: Team Members can send gifts from any Cost Center


What is the difference between individual budgets and Cost Centres?

Cost centres are more trackable and transparent than assigning individual budgets. It makes budget adjustments a breeze to organize members by cost centres.

What can I use Cost Centres for?

Assign team members to cost centres by department, position, or location. It is helpful for large organizations to organize and monitor spending activity.

What’s the difference between Cost Centres and Team Funds?

Team funds indicate how much you have in your team balance account. Cost centres is a budgeting tool for allocating funds to your team members.

What happens when I change Cost Centres?

The Team Member's budget would automatically change to new cost centre budget.

What are other methods to provide budgets to Team Members?

Why can't I access this feature?

Cost Centres are restricted to Enterprise accounts. Contact us to upgrade your account!

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